Privacy

Whether a workspace is open or not, respecting people’s privacy is crucial. Here are some dos, don’ts and don’t-even-think-about-its that will help you navigate the open workspace world.

  • No sneaking up. Make sure your presence is known via a light tap at the entry or even a clearing of your throat.
  • Don’t loiter. If someone’s busy, especially if they’re on the phone, come back later.
  • Eyes straight ahead. Unless you are asked to, looking at someone’s computer screen is a huge no-no.
  • Send the right signals. If you don’t want to be disturbed, post a sign, put on your headphones or simply go to another space.

Sound Advice

Sound travels. Somehow, though, its effects seem more intense in an open plan workspace. It’s a quirk of the universe. That said, here are a few ways to control noise and promote harmony.

  • Use your “indoor voice.” Unless something’s on fire (literally), there’s no reason to yell.
  • Hold meetings in conference rooms, private offices or lounge spaces. We promise, that’s what they’re there for.
  • Who doesn’t want to hear about your Netflix binge? Limit the chit-chat outside of other people’s workspace to a minimum.
  • Speakerphones should not be used in open plan work areas.  In enclosed spaces, use of a headset helps to reduce overall disruption. Speaker phones should be used within an enclosed space.
  • Never eavesdrop. While you can’t control what you hear, you can control how you react so whatever you do: never chime in.

“It’s in the Air

Like sound, smells can also impact productivity and lead to uncomfortable issues. Here are some olfactory taboos:

  • Food: Don’t eat hot foods at your desk. It may be convenient, but others may find the smell of your odor producing foods less than appetizing.
  • Scents: Avoid excessive perfumes, air deodorizers, scented candles, etc. Especially since some scents may actually affect the health of coworkers, like those with asthma.

Technology Tidbit

Here are some guidelines on taming the technology that makes our work lives easier.
They may not be rules, but should be followed as if they were. (Trust us, you’ll be glad you did.)

  • Computers: Nix the sound effects. Those notification sounds are totally awesome – unless you’re not at your desk to silence them.
  • Music: Have a thing for 80’s rock? Better to keep it to yourself and use headphones. (And no singing along- unless you’re playing air guitar and then singing is okay.)
  • Mobile Phones: These should be set to vibrate only. It might sound like it’s drilling a hole in your desktop, but trust us, the vibration is far less distracting than your ringtone.
  • Gadgets and Toys: You know that mounted toy fish you got? Throw it back. Anything that makes noise is a major faux pas.